Stand Out from the Crowd with a Thank You

Always send a thank you after a formal interview or strategic conversation because a thank you will make you more memorable and more likely to get the job you want. When a hiring manager or person of interest remembers you, they will be more likely to bring you back for a second interview, hire you, or refer you for another opportunity.

When you are in the middle of a sea of job seekers, how do you rise to the top?

When an organization interviews lots of people, it is very easy for them to mix candidates up or forget specifics. Your thank you helps remind them who you are

Career Sherpa, Hannah Morgan

You stand out from the crowd of qualified candidates when you show gratitude and hiring managers notice.

68% of hiring managers say ungrateful job seekers are jeopardizing their own candidacy

Talent Inc.
Show gratitude with a thank you note
  • After a formal job interview.
  • Following a scheduled informal interview to gain career information.
  • When someone has taken the time to discuss their career path, job search strategies, or career options with you. 
Email, letter, or both to show gratitude

Whether you send an email, letter, or card will depend on the situation. The best way to know what to send is to ask the interviewer, at the end of the interview, when they will be making a decision, or when you might hear from them. You don’t always have the opportunity to ask questions at the end of the interview, but be prepared with questions, so you won’t miss the opportunity to get more information. Have a draft thank you prepared ahead of time ready to personalize for the specific interview.

  • If they will be deciding in the next week, send a thank you email within 24 hours of the interview. 
  • If they don’t give you a time frame, send a written note or letter and an email the day of the interview if possible. 
  • If the decision will be longer than a week, then mail a thank you.
The advantages of written vs. email thank you letter
  • For formal interviews where professionalism is important, mailing a formal typed thank you letter with a customized letter to each interviewer, is often preferrable.
  • A letter gives you space to tell the interviewer why you want to work for the company and why they should hire you in your own words.
  • A hand-written note, especially if you have neat readable handwriting, can be more personal.
  • Mail takes longer, but it is more likely to get to the sender. Email can get lost in spam or missed in a mass of emails. Be sure your subject line tells the receiver what it is about, for example “Thank you for the interview for <position> or Thank you from <your name>
  • When time allows, it is safest to send an email and mailed thank you (don’t send identical letters).
Thank you letter format

Your name and address

The recipient’s name, title, address (to each interviewer)

Subject line if email

Dear Ms./Mr. last name, or if it is someone you know, you might use a first name.

First paragraph: Thank the interviewer for taking the time to talk with you. Add something specific about the interview to remind them who you are. 

Second and optional third paragraph: Discuss your qualifications specific to what you now know about the job. Add something you didn’t have the opportunity to discuss in the interview.

Concluding paragraph: Conclude with thanking them again, telling them how you will fit with their team, and the best way to reach you (even if you have already told them) for questions or more information. 

Closing: Something simple like “Sincerely” or “Best Regards.”

Sign your name

Add links to social media, portfolio, etc. if desired

Thank you letter examples

How to Send a Thank You for an Interview, from Indeed. 

Tip: Whenever possible, be specific in your descriptive words. You stand out from the crowd when you use memorable words rather than general overused words. Use a thesaurus if needed. General words like, “great” don’t have a lot of meaning. In the thank you letter from Indeed above, what other word could be used instead of “great” in this sentence:

“It was great learning more about the company and culture” 

If you can’t find a specific meaningful word for your sentence, consider eliminating it since it just takes up space. Get help if you are having difficulty creating powerful sentences.

A less than perfect thank you letter is better than none-at-all, as long as you check your grammar, punctuation, correct spelling of names, and consistency. Be respectful of others time, do something extra, and set yourself apart with a thank you. It gets easier every time you show appreciation. You can start with social media by giving a recommendation before asking for one, thanking colleagues for sharing their expertise, send a thank you email for a gift or card. It will soon feel natural to say thank you, and it could be what gets you the job you want.

Stay Always Employable with skills you want to use.

Copyright Nancy J Miller@2021 This article may be duplicated in its entirety with attribution including link. Thank you for sharing.

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